Comprehensive Event Management System for Global Tech Events

A renowned US organization that coordinates tech events worldwide across multiple countries, including the USA, Japan, and Francee was drowning in manual processes. Their event management teams were spending countless hours on repetitive tasks that occurred almost daily across their global operations. Their workflow was entirely manual and inefficient: - Teams had to manually download multiple files from Sessionize (speaker application platform) for each event - Data then required manual uploading and processing in Google Sheets - Statistical analysis and speaker selection had to be done manually - Approved speaker lists needed to be downloaded from sheets and manually uploaded to Sched.com for notifications - Fraudulent attendee detection through Cvent required separate manual checking - These same processes were repeated by teams worldwide on an almost daily basis The manual approach was time-consuming, error-prone, and frustrating for teams who were managing multiple high-profile events simultaneously across different time zones and regions.

I developed a comprehensive automation platform using Google Apps Script that seamlessly integrated all their essential event management tools: Google Sheets, Sessionize, Sched, and Cvent. The unified system included several powerful automation features: - Automatic data pulling from Sessionize directly into Google Sheets, eliminating manual downloads and uploads - Intelligent data processing and formatting that standardizes information across all global events - Automated statistical analysis and reporting for speaker applications and approvals - One-click upload system for approved speakers to Sched.com with automatic notification triggers - An integrated fraud detection system that identifies suspicious attendees through Cvent with a single click - Streamlined workflow that connected all platforms into one cohesive process - Global accessibility allowing teams worldwide to use the same system The solution was designed to handle the complexity of managing multiple simultaneous events across different countries while maintaining consistency and accuracy.

After two years of continuous use, this automation system has become an indispensable tool for the organization's global event management operations. The client's feedback speaks volumes about the impact: "You have no idea how much time this has saved us, and we use it constantly, almost daily. This is truly a work of art." The measurable benefits achieved include: - 5 hours saved per week (260 hours annually) across their global teams - Dramatic reduction in human errors throughout the event management process - Faster, smoother, and more accurate event coordination worldwide - Enhanced team satisfaction with global teams loving the tool - Consistent processes across all international event locations - Improved data accuracy and reporting capabilities - Elimination of repetitive manual tasks that previously frustrated staff daily The long-term partnership and continuous daily usage demonstrate the lasting value and reliability of the solution. The organization has been reaping these benefits consistently for over two years, with the system becoming an integral part of their global event management operations.