Automated Driver Statement Generation

A US logistics company that manages a fleet of 15+ drivers was struggling with their weekly reporting process. Every week, the management team had to manually create individual PDF statements for each driver. These statements needed to include completed trips, total revenue and expenses, and supporting documents like receipts. The manual process was eating up valuable time, creating opportunities for human error, and becoming increasingly difficult to manage as the business grew. The repetitive nature of the task was preventing the team from focusing on more strategic aspects of their operations.

I developed a custom Google Apps Script solution that transformed their entire workflow. The automation was built directly into their existing Google Sheets system, making it easy for the team to adopt without learning new software. The solution included several key features: - A custom statement template designed within their Google Sheet - Simple dropdown menus to select the driver and week period - One-click automation that pulls the correct data and populates the template - Ability to attach images like receipts before generating the final document - Automatic PDF generation and saving to Google Drive - Direct links in the spreadsheet for quick access to completed statements The entire process was designed to be intuitive, requiring no technical knowledge from the end users.

The impact was immediate and significant. According to the client, "The automation is saving us 6 to 7 hours a week." Beyond the time savings, the company also achieved: - A completely error-free process that eliminates manual mistakes - An easy-to-use system that anyone on the team can operate - Improved organization with all statements automatically saved and easily accessible - More time for the management team to focus on growing the business rather than on administrative tasks The client was so satisfied with the results that they sent an additional tip as a token of appreciation for the value delivered.